Momentum is the name of MIT’s project to implement Oracle Cloud, the new enterprise resource planning (ERP) system. It is part of the Institute’s broader effort to modernize how we work and make our administrative systems simpler, faster, and more connected.
An ERP (enterprise resource planning) system is software that brings together core business processes—like finance, human resources, payroll, and procurement—into one shared platform.
MIT has chosen Oracle Cloud as the next-generation ERP to replace older tools, including SAP. The new system will help reduce duplication, improve data accuracy, and make it easier for people and teams across the Institute to collaborate and work together.
Many of MIT’s administrative systems are outdated, fragmented, and rely on manual workarounds. The new system will operate with a modern, cloud-based platform that supports faster access to reliable information, more efficient workflows, and a better user experience.
This is a key step in MIT’s digital transformation—helping us operate more strategically, efficiently, and effectively.
Momentum supports MIT’s vision to reduce the administrative burden for our staff. It will establish the foundation for continued improvements in data quality, financial management, and decision-making across the Institute.
The system will make daily work simpler and more streamlined. You will spend less time on paperwork, manual data entry, and repetitive approvals—and will be able to access the data you need to make decisions more easily.
By using consistent tools across departments, collaboration will improve and reporting will be more accurate. Routine administrative steps can be automated or streamlined to save time and reduce errors.
Key administrative areas will be impacted, including finance, human resources, payroll, budgeting, and post-award research administration.
The system will replace or connect older tools and spreadsheets used for tasks like hiring, paying vendors, tracking expenses, and managing post-award activities, among others.
Transitions like this always involve some learning and adjustment. Staff may need time to adapt to new tools and processes. Data cleanup, updated policies, and new training will all be part of the process.
The project team will provide consistent communication, role-based training, and hands-on support to make the transition as smooth as possible.
In some areas, yes. You may use new tools, follow new workflows, or access data differently. These changes will be made based on input from staff and administrators across all schools, the college, and DLCIs. Training and support will help you get comfortable with the system and understand what might be changing for your role.
The discovery phase started in July 2025 and will continue through March 2026.
The implementation phase will start in March 2026 and continue through July 2028.
The new budgeting solution for FY2028 will launch in July 2027.
Post go-live support will start in July 2028 and continue through June 2029.
Implementing a cloud-based system is complex. MIT must continue day-to-day business operations while transitioning hundreds of processes to the new platform.
Taking time to plan, configure, test, and refine the system ensures it is reliable, efficient, and aligned with MIT’s needs. The goal is to get it right, not just get it done fast.
The system is a cloud-based solution designed to follow best practices in higher education. Instead of building custom software, MIT is configuring Oracle Cloud to fit our needs and help us align many of our business processes. This approach makes the system easier to update, maintain, and scale over time, while still supporting the unique aspects of MIT’s work.
Momentum is led by the Business and Digital Transformation Office (BDTO) in partnership with Information Systems & Technology (IS&T), Human Resources (HR), Office of the Vice President for Finance (VPF), and Office of the Vice President for Research (VPR).
The BDTO, under the Executive Vice President and Treasurer (EVPT), coordinates with departments, labs, centers, and institutes (DLCIs) across MIT to ensure that our systems and processes reflect the Institute’s standards of excellence.
Your voice, feedback, and engagement are essential to the project’s success. Technology alone does not create progress—people do. Staff input helps shape a system that truly fits MIT’s needs. When staff participate, they identify challenges early, help test solutions, and make adoption smoother for everyone. The team will regularly reach out for subject matter expertise across the Institute to participate during the project.
During the discovery phase:
Visit the Momentum website for updates.
During the implementation phase:
Participate in information sessions (forthcoming)
Provide feedback and send your questions to bdto@mit.edu
The goal is for everyone to feel ready and supported before, during, and after go-live. Comprehensive training, guides, and ongoing support will be available for all staff. You can expect:
Role-based training sessions (both in-person and virtual)
Step-by-step user guides and FAQs
Demonstrations and learning labs
Local “ambassadors” and administrators as points of contact
Success will be measured not just by implementing the system, but by how well it improves the day-to-day experience for staff, enhances data quality, and supports MIT’s strategic goals. Feedback will continue after go-live to track progress and identify opportunities for improvement.
